Part-Time Team Assistant at University of Bonn | Bonn

Rheinische Friedrich-Wilhelms-Universität Bonn has a part-time permanent opening in Bonn for a Team Assistant supporting the Department of South Asian Studies at the Institute of Oriental and Asian Studies. The post brings together departmental administration, academic coordination and practical support for a unit working within a research university with a broad disciplinary range. Within the institute, the position connects teaching-related arrangements, project records and recurring office processes for the people who rely on them. It suits someone who can take an administrative task from an initial request through to documented completion.

Office and administrative professionals who value careful independent organisation, while staying closely connected to colleagues, students and visiting scholars, will find a good match here. Its scope is unusually varied: the successful candidate will handle routine departmental processes, contribute to academic event preparation, follow financial activity and participate in an institute-wide assistance pool. The stated work areas can overlap across a university department, so practical judgement in organising information and following agreed procedures is important. Supporting visitors, routine office matters, teaching administration and financial tasks gives the role a distinctive operational range.

Opportunity Details

Administrative coordination for South Asian Studies

A department-facing role across teaching, research and daily operations

The appointment is assigned to the Department of South Asian Studies within the Institute of Oriental and Asian Studies. At its centre is responsibility for organising the department secretariat independently and reliably. That remit gives the role a direct connection to the practical arrangements that allow departmental work to continue across staff administration, teaching and academic activities. The secretariat remit includes recurring administrative sequences as well as matters that arise around teaching and academic activities. Personnel administration, examinations and teaching assignments therefore sit alongside the department’s more general office organisation.

Several responsibilities reach beyond desk administration. The assistant will contribute to workshops, conferences and excursions, support international guest scholars and students, and coordinate travel-expense settlement and orders. These tasks require sound record keeping and an approach that can move between preparation, follow-up and everyday requests without losing track of detail. The role also links tasks that may use different institutional procedures, from project budgets to travel claims and procurement. Clear, orderly administration is relevant when ensuring that departmental information is ready for the next stage of each process.

The vacancy also covers budget monitoring for budget-funded and third-party-funded projects, website care, examination organisation, teaching planning and the preparation of teaching assignments. Participation in the institute’s team-assistance pool adds a shared-service dimension, making cooperation with other administrative colleagues an explicit part of the assignment. Rather than separating these activities into unrelated roles, the vacancy brings them together in one department-facing function. The assistant’s work can support the organisational side of academic activity at multiple points, from initial planning to the administration that follows.

About the Employer: Rheinische Friedrich-Wilhelms-Universität Bonn

Research-led teaching at the University of Bonn

An academic institution with a broad disciplinary remit

Rheinische Friedrich-Wilhelms-Universität Bonn describes itself as an international research university with a broad range of subjects. Its official institutional profile presents a long history of combining research across disciplines with research-led teaching. The advertised post sits within that setting, where administrative work supports the conditions for scholarship, learning and academic exchange.

The University of Bonn’s published material identifies research integrity and high-quality teaching as central expectations. It also describes local, regional and international networks around its research activity. For a departmental assistant, this context helps explain why dependable processes for visitors, events, teaching arrangements and documentation matter alongside ordinary office administration.

The university is housed in buildings in and outside Bonn, reflecting an institutional presence across the city and its surroundings. This particular position is based in Bonn and is described as having a centrally located workplace. The location therefore connects the role to the university’s wider campus environment while retaining a clear departmental focus.

A Bonn-based setting for department administration

Institutional services alongside scholarship and teaching

Official information presents the university as a University of Excellence and reports eight Clusters of Excellence. Its institutional work includes support for transdisciplinary research, research alliances, knowledge transfer and science communication. Those university-wide priorities provide the broader academic framework around the Institute of Oriental and Asian Studies without changing the practical, department-level character of this post.

The employer also states a commitment to an open, appreciative and non-discriminatory university culture, equal opportunity and family friendliness. The vacancy welcomes applications regardless of ethnic or social origin, gender, sexual orientation, religion or belief, disability and age. This statement is part of the employer’s published approach to diversity in research, teaching and administration.

Open Positions

Application Guidance

Present administrative experience with the department in mind

Show how your record connects to the actual work

Applicants can make their materials more useful by connecting prior office or administrative experience to the post’s real areas of responsibility. Brief examples may show how records were kept accurate, how purchasing or travel processes were followed through, how confidential personnel-related tasks were handled, or how events were prepared. The aim is to help the reviewer see relevant experience rather than to make broad claims about general administrative ability.

Where exposure to SAP, BASIS or website editing is limited, it is sensible to state this plainly and explain any comparable systems knowledge or readiness to learn. Candidates can also point to situations that demonstrate flexibility and collaboration, especially where several colleagues needed coordinated support. Good written and spoken English is named in the vacancy, so application materials should make that capability easy to identify.

• List the relevant office or administrative qualification, or set out the equivalent knowledge and professional experience.
• Identify Microsoft Office work that relates to documents, records, planning or administrative coordination.
• Give a concise example of supporting an event, visitor, teaching activity, budget process or travel settlement where applicable.
• State any experience with SAP, BASIS, website editing or comparable administrative systems without overstating it.
• Use clear examples that demonstrate an engaged, flexible and team-oriented working style.
• Ensure the materials indicate written and spoken English capability.

How to Apply

Submit Your Application Through the Verified Route

Submit through the employer’s official application portal

The University of Bonn handles this vacancy through its official application portal, accessible below. The portal is intended for online submission and guides applicants through personal details, further information, document upload, completion and confirmation stages. Prepare the relevant documents before beginning so that the information entered and the uploaded materials describe the same qualifications and experience.

The captured employer materials do not specify an application language. Applicants can follow the fields and instructions in the official portal and present their background accurately, with particular attention to the office or administrative qualification, equivalent experience where relevant, Microsoft Office knowledge and English capability.